Installation Instructions For PAS Payroll:
Note: First things first: Get EVERYBODY off the Payroll program; in fact, to be on the safe side, tell them all to log off and go make a sandwich or something. They’ll be happy, and you’ll be happy too because it streamlines this process greatly.
1. Begin by right-clicking the Start button and clicking “Explore”. The purpose of this is to locate the Payroll data file, payrolldata.mdb, and make a back-up copy of it. This isn’t truly necessary, but it’s a reaaally good idea; if something were to happen to this file you are TOAST. The location of this file varies from person to person, but it is always located in a folder (or server drive) known as Payroll as well. It’s location is usually something similar to:
(insert a drive letter for x)
However, I find it quite necessary to point out that I’ve seen these folders named a plethora of versions of Payroll, including but not limited to:
While this isn’t a huge ordeal, it helps to make a quick note of these things beforehand to save yourself some time. This way, you won’t end up trying to figure out why the location I have above just isn’t working.
2. Once you locate the file, right-click on it and choose “Copy”. Locate the TEMP file on your computer (c:\TEMP), enter it, click Edit at the top and then click “Paste” to place a copy of the data file into your TEMP file. If you already have a copy of your data file in the folder, it will ask if you want to copy over it; say yes.
3. Once this is done, go to www.mitware.com and navigate to the PAS Payroll page where you will find a link to download updates. The username and password are both mitware and once entered, will allow you to the update center. Right-click on the version of Payroll you require and click “Save As”. From here, you’ll be face-to-face with the “Save To” dialog box. Near the bottom, there’s an item box (the white rectangle you can type in) with “File Name:” next to it. In this box, you’ll want to type “c:\payroll\papayroll.zip”
4. Once the file is done downloading, go to the Payroll folder and right-click the zipped file (though it may auto-extract upon completion, saving you time). A quick service-wizard will open, and you’ll just need to press “Yes” or “Next” to finish. A new folder will be created in your folder with two files inside: the new Payroll (PAPayroll.mde) and the latest datafile utility (which you probably won’t need at this point). Right-click on the file and copy PAPayroll.mde.
5. Go to the PAPayroll folder on your C:\ drive, and click “Edit” then “Paste”. It will ask if you’d like to overwrite; click yes. Once that’s done, now open Payroll and click “Yes” when it asks if you’d like to update. It will also ask if you’d like to update the Master Copy; respond “Yes” to this too.
You’re done! Open the program to make sure everything is going smoothly and that’s all she wrote.